The General Data Protection Regulation (GDPR) is the new EU
law governing data protection, effective on 25th May 2018, and will supersede the Data
Protection Acts 1988 and 2003.
This policy explains
how The Friends of Lake Meadows collects, stores and uses any personal
information we collect about people when they share it with us orally, on forms
and through our website contact page. We know that people’s privacy is very
important to them.
How do we collect information about people?
We collect information
about people when they register with us as members or when they book places for
events or activities. We also collect information when they take part in
events, attend meetings, complete surveys, provide feedback and send us emails.
The information may be collected in electronic form or on paper.
What information do we collect?
including those of spouse or partner and other household members
of children, with years of birth
numbers and email address
where they would like to help the Friends
skills & relevant qualifications and contacts
of when your membership started and is due for renewal
Occasional relevant additional notes
such as e.g. mobility or allergies cut
Access to personal information and correction
When people complete
any FoLM form about membership or activities, they will be asked to sign a
consent form or ‘opt-in’ form giving their permission for us to keep their
details on our data base. A copy of the information that is stored will be
provided, if requested.
Accuracy and Safety
FoLM wish to ensure
that personal information is accurate and up to date. In order to make sure
that personal information is accurate, a request can be made for information to
be updated. We only keep information as long as is reasonable and necessary,
which may be to fulfil statutory obligations (for example, the collection of
The data is stored on a
computer at the home of one of our officers and is accessed only by officers of the
Friends. The treasurer also holds a list of membership fees and who paid them.
How will we use this information?
We shall use the
information to send out details about our organisation to our members. If
members have consented to receive this, they have a right at any time to stop
FoLM from contacting them and may opt out at a later date.
a membership database of FoLM members
a list of names and membership fees received
newsletters and emails to keep members informed about the work of the Friends
people of our forthcoming events and book places.
The Friends of Lake
Meadows will not share information for marketing purposes with other
individuals, other organisations or companies,
Our website contains
so when people link to other websites they should read those privacy policies.
FoLM will keep our