Privacy policy - FoLM

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Privacy policy

FOLM
Friends of Lake Meadows - Privacy Policy
The General Data Protection Regulation (GDPR) is the new EU law governing data protection, effective on 25th May 2018, and will supersede the Data Protection Acts 1988 and 2003.
This policy explains how The Friends of Lake Meadows collects, stores and uses any personal information we collect about people when they share it with us orally, on forms and through our website contact page. We know that people’s privacy is very important to them.
How do we collect information about people?
We collect information about people when they register with us as members or when they book places for events or activities. We also collect information when they take part in events, attend meetings, complete surveys, provide feedback and send us emails. The information may be collected in electronic form or on paper.
What information do we collect?
·         Names, including those of spouse or partner and other household members
·         Names of children, with years of birth
·         Address
·         Phone numbers and email address
·         Areas where they would like to help the Friends
·         Special skills & relevant qualifications and contacts
·         Dates of when your membership started and is due for renewal
·         Occasional relevant additional notes such as e.g. mobility or allergies cut
Access to personal information and correction
When people complete any FoLM form about membership or activities, they will be asked to sign a consent form or ‘opt-in’ form giving their permission for us to keep their details on our data base. A copy of the information that is stored will be provided, if requested.
Accuracy and Safety
FoLM wish to ensure that personal information is accurate and up to date. In order to make sure that personal information is accurate, a request can be made for information to be updated. We only keep information as long as is reasonable and necessary, which may be to fulfil statutory obligations (for example, the collection of Gift Aid).
The data is stored on a secure personal computer at the home of one of our officers and is accessed only by officers of the Friends. The treasurer also holds a list of membership fees and who paid them.
How will we use this information?
We shall use the information to send out details about our organisation to our members. If members have consented to receive this, they have a right at any time to stop FoLM from contacting them and may opt out at a later date.
We shall:
·         keep a membership database of FoLM members
·         keep a list of names and membership fees received
·         send newsletters and emails to keep members informed about the work of the Friends
·         inform people of our forthcoming events and book places.
Marketing
The Friends of Lake Meadows will not share information for marketing purposes with other individuals, other organisations or companies,
Other websites
Our website contains links to other websites. This privacy policy only applies to the FoLM website so when people link to other websites they should read those privacy policies.
Changes to our privacy policy
FoLM will keep our privacy policy under regular review.
This privacy policy was last updated on May 2018.
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